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Home | Grants & Programs | Guidelines | Artists With Disabilities Access Program

 


  OAC Board Members
  Welcome Letter
  Table of Contents

  How to Use Guidelines 
  Organizations
  Artists

  Introduction to the OAC
  Overview of Appendices

  Funding for Organizations
  Funding Restrictions
  Additional Information

  Sustainability
  Arts Access
  Project Support
  OAOT--For Presenters
  Building Cultural Diversity

  Arts Learning
  Arts Partnership
  Artist in Residence: Sponsors
  Artist Express
  Big Yellow School Bus

  Funding for Artists
  Grant Process for Artists
  Individual Excellence
  Trad. Arts Apprenticeship
  Artists with Disabilities Access  
  Artist in Residence: Artists
  OAOT--For Artists

  Other OAC Programs
  Other OAC Resources

  Appendices
  A: Legal Requirements
  B: ADA Policy
  C: Cultural Participation
  D: Public Value Statement
  E: Credit and Publicity
  F: OLGA FAQ
  G: Definitions
  H: Support Materials Grid
  I:  Deadlines
  J:  Support Materials for Artists

 

ARTISTS WITH DISABILITIES ACCESS PROGRAM

PROFESSIONAL DEVELOPMENT SUPPORT FOR ARTISTS WITH DISABILITIES

Artists provide the imagination and creativity that fuels cultural vitality in small and large communities throughout Ohio. Developing an artistic career is a long-term process that requires various types of assistance at different times. The Ohio Arts Council (OAC) recognizes that artists with disabilities often face unique challenges to advancing their artistic practice. The Artists with Disabilities Access Program (ADAP) provides funding that gives artists with disabilities the necessary resources they need to further their artistic development. The OAC believes that creative expression by artists of all abilities is essential to building dynamic and diverse communities throughout Ohio. Artists with disabilities present a unique vision that encourages individuals and communities to see themselves and others in new ways.

Application Deadline: The Artists with Disabilities Access Program has quarterly deadlines on June 1, September 1, December 1 and March 1 or until all funds are expended. The grant activity may start no sooner than 10 weeks after the application deadline.

View a list of application questions for ADAP.

WHAT THE PROGRAM SUPPORTS

The Artists with Disabilities Access Program provides support to individual artists with disabilities as well as organizations that serve individual artists with disabilities to engage in activities that will help them advance their artistic practice, develop their career, or move to a higher level of artistic development. Funds are available for a variety of activities, materials and services.

Allowable Expenses for INDIVIDUALS

OAC funds may be used for a variety of expenses. Artists often choose to dedicate funds to:

  • Attend or present at a conference, class or workshop, including costs for travel and/or the services of an assistant;
  • Participate in a mentorship with another artist or arts organization;
  • Rent studio space or art equipment;
  • Undertake a planning process with a consultant or agent to develop business skills;
  • Purchase art supplies or equipment (e.g., frames, cameras, CDs) up to $500;
  • Payment of fees for professional services (e.g., an assistant, marketing, etc.) especially those leading to a performance, exhibition or publication;
  • Travel related to a performance, exhibition or publication;
  • Pay for auxiliary aids or services that facilitate engagement in artistic activities at a deeper or higher level.
Please refer to the Funding Restrictions section below for a list of applicant restrictions.

Allowable Expenses for ORGANIZATIONS

OAC funds may be used for a variety of expenses. Organizations may choose to dedicate funds to:

  • Unforeseen opportunities for current operating support grantees (in Sustainability under $1.5 million or Arts Access) for the production of new programming, one-time initiatives, or other special situations that allow new activities to advance artistic careers for artists with disabilities. These applicants must clearly demonstrate that the proposed project is separate from or an important outgrowth of ongoing programming that allows artists with disabilities to spend more time creating and promoting their chosen art form;
  • Opportunities for organizations not currently receiving OAC funding for the production of new programming, one-time initiatives or other situations that allows artists with disabilities to spend more time creating and promoting their chosen art form;
  • Purchase of art supplies or equipment (e.g., frames, cameras, CDs) up to $500.
Please refer to the Funding Restrictions section below for a list of applicant restrictions.

GRANT AWARDS

Artist Awards

ADAP individual applicants may apply in one of two waysóeither as an emerging artist or as a professional artist.

Emerging artists have consistently worked in their chosen art form for more than three years, have demonstrated strong artistic potential and want to develop their careers. Applicants may request up to $500. Applicants do not need to show a cash match.

Professional artists devote a major portion of their time to creating, practicing, performing or teaching any of the arts. Applicants may request up to $1,000. Applicants do not need to show a cash match.

Organizational Awards

ADAP organizational applicants may request between $1,000 and $3,000. Applicants must show a 1:1 cash match, half of which may come from allowable, appropriate in-kind donations. Funds must only be used in support of artists with disabilities.

WHO MAY APPLY

Creative and performing artists who have a disability and are residents of Ohio may apply to this program as well as organizations whose primary mission is to serve individuals with disabilities. The OAC uses the definition of disability contained in Sec. 12102 of the Americans with Disabilities Act of 1990 (ADA), as amended by the ADA Amendments Act of 2008 (P.L. 110-325), which went into effect on January 1, 2009. This act is available online at http://www.ada.gov/pubs/ada.htm.

Eligibility Requirements

Applying artists must:

  • Be an Ohio resident. The OAC defines an Ohio resident as someone who spends at least eight months of the year living and working in Ohio;
  • Not be a student enrolled in any degree- or certificate-granting program;
  • Have exhibited, performed or published work as an artist within the past five years;
  • Have a disability (per the ADA guidelines).

Note: Artist grant recipients must remain an Ohio resident during the grant period.

Applying organizations must:
  • Be based in Ohio and serve Ohio artists;
  • Be a nonprofit arts and cultural organization in any discipline (community arts, literature, performing arts, traditional arts, visual arts, etc.); OR other nonprofit organizations that provide arts programming (government entities, social service agencies, etc.).

Additional Eligibility Information

The following items make an application ineligible for ADAP funding:

  • Equipment or supplies not related to the production or presentation of creative works;
  • Has already been awarded more than one grant in a fiscal year or more than two grants in any three fiscal years, for individuals;
  • Has already been awarded more than two grants in three fiscal years for organizations.

HOW TO APPLY

Artists and organizations interested in applying to the Artists with Disabilities Access Program are strongly encouraged to contact their OAC regional coordinator to initiate the application process or work through VSA Ohio, the state organization on arts and disabilities, that partners with the OAC to assist applying artists and organizations as they prepare a grant application to ADAP. VSA Ohio is located at 77 S High St. 2nd Floor, Columbus, OH 43215 and can be contacted by phone, 614/241-5325, or email at info@vsao.org. Accommodations will be made for the application process, if necessary.

Application Basics
Applications to the Artists with Disabilities Access Program may be submitted either electronically via the OACís OnLine Grant Application system (OLGA) or via paper application. If an applicant prefers to handwrite the application, he or she can contact the OAC or VSA Ohio to request a paper application.

For assistance with OLGA, call the OAC help desk at 614/466-4496 between 9 a.m. and 5 p.m. on weekdays, or email olgahelpdesk@oac.state.oh.us.

Support Materials
To complete an application for this program, artists and organizations must submit one complete set of support materials to the OAC along with work samples. Applications that do not include support materials will not be accepted.

    Artist Grants

    The following support materials are REQUIRED to review an application:

      1. Artist Resume(s) or Professional Biography(ies). A list of exhibitions, performances or publication in the past five years must be included with the resume or biography.
      2. Work Samples. The artist must submit samples of his or her own work (DVDs, VHS tapes, audio cassettes, audio CDs, digital CDs, color slides, or photographs) demonstrating artistic quality and technical ability. Work should not be more than five-years-old.
      3. At Least One Letter of Support for the Artist. A letter of support must be from someone who is knowledgeable about the artist and his or her work. This letter can be submitted by a family member, friend, employer, owner of space that has exhibited or presented the artistís work or other community member close to the artist who can attest to the artistís commitment to art making.
      4. Materials from proposed class, conference or workshop. (IF APPLICABLE)
      5. Resume of proposed teacher, consultant or assistant. (IF APPLICABLE)

    Organizational Grants

    The following support materials are REQUIRED to review an application:

      1. Artist Resume(s) or Professional Biography(ies) for the artist/s who will benefit from the grant activities. A list of exhibitions, performances or publication in the past five years must be included with the resume or biography.
      2. Work Samples. The organization must submit work sample for the artist(s) who will benefit from the grant activities. Samples must be of the artist(s) own work (DVDs, VHS tapes, audio cassettes, audio CDs, digital CDs, color slides, or photographs) demonstrating artistic quality and technical ability. Work should not be more than five years old.
      3. At Least Two Letters of Support, one for the artist(s) and one for the organization. A letter of support for the artist(s) must be from someone who is knowledgeable about the artist(s) and his or her (their) work. A letter of support for the organization should be from someone who is knowledgeable about the organizationís work with artists with disabilities. These letters should be submitted by a staff member at an organization who directly works with the artist(s). Another letter could be from family member, friend, employer, owner of space that has exhibited or presented the artistís work or other community member close to the artist who can attest to the artistís commitment to art making and potential.
      4. Materials from proposed class, conference or workshop. (IF APPLICABLE)
      5. Resume of proposed teacher, consultant or assistant. (IF APPLICABLE)

    The following support materials are OPTIONAL for either an artist or organizational application: Publicity SamplesóIf the artist or organization has print pieces publicizing his or her work, such as brochures, newspaper and magazine articles, exhibition catalogues and programs, these items may also be submitted

    For online applications submitted through OLGA, a signature page and support materials must be received in the OAC office within seven calendar days of the deadline date. If the signature page and support materials do not reach the OAC within this timeframe, the application will not be reviewed.

    For paper applications submitted through the mail, a signature page and support materials should be mailed with the application.

Timeline
The timeline below presents a general outline of the grant application process for ADAP.

Application available in OLGA May 1
Application deadline June 1, September 1, December 1 and March 1
Support material deadline 7 calendar days following the application deadline
Panel meeting Approximately one month after each deadline
Grant award announcement Generally within three weeks of panel meeting
Signed grant agreement deadline Within 30 days following award announcement
Grant period July 1 - July 30
Final report deadline 30 days after completion of grant activity

Evaluation and Scoring

A panel of reviewers with broad knowledge in the arts and accessibility issues will review the grant applications and support materials. The quarterly grant review panel meetings will be conducted via a conference call that the public and individuals or organizational representatives can listen to from their home or office. Talk with your regional program coordinator or visit the Deadlines and Panel Meetings page for details and instructions for participating. If an applicant is unable to call into the panel meeting, the regional program coordinator will report any panel comments about the application if requested.

At the panel meeting, an evaluative discussion will occur for each application. Following the discussion, a vote will be taken to determine whether the application advances to the scoring round. If an application moves to the scoring round, it will be given a score based on how well it meets the review criteria. After the panel meeting, this score and the organizationís request will be used to determine the funding award recommendation. Funding recommendations must be approved by the OAC board, the only body authorized to make final funding decisions.

The review process is competitive; not all applications are funded. Applicants not voted into the scoring round will not be funded. A cutoff point in the scores will be determined so that applications below a certain score are not funded.

Review Criteria

Applicants will be given a numerical score based on how well their application meets the criteria in the following evaluation categories: 1) Artistic/Educational/Cultural Value; 2) Community Participation and Accessibility; 3) Planning, Evaluation and Documentation; and 4) Organizational and Financial Management. Evidence of meeting the criteria will be found in the applicationís narrative, budget information, support materials and website. There is a maximum of 100 points across the four categories:

Evaluation Criteria

    Artistic/Educational/Cultural Value
    The highest score for this category is 40 points.

    • Artist(s) demonstrates competency in his or her art form.
    • Artist(s) work shows high potential.
    • Artist(s) shows commitment to advancing his or her art form.
    • Artist(s) goals are clear and align with intended programís outcome to develop the artistic careers of artists with disabilities.

      ** For organizational applications only: Applicantís proposed project demonstrates artistic, educational and/or cultural value for the artists being served.

    Community Participation and Accessibility
    The highest score for this category is 20 points.

    • Applicant promotes artistic work in general community (through public events, website, promotional materials, etc.).

    Planning
    The highest score for this category is 20 points.

    • Applicant has established a feasible plan for using the grant funds.
    • Applicantís plan advances the artistic career(s) of artist(s).

    Financial Management
    The highest score for this category is 20 points.

    • Application budget is complete and realistic and supports goals for activity.

      **For organizational applications only: Applicantís staff, board and/or volunteers are qualified and demonstrate the capacity to complete the proposed project.

 

 

This section of Guidelines is available as a PDF for you to download and print out if you prefer to read it offline.
You must also read Appendix A: Legal Requirements if you plan to apply for OAC funding.
A PDF of the complete version of the Guidelines is available in the Introduction.

PDF of Artists with Disabilities Access Program
PDF of Legal Requirements and OAC Rules
PDF of Appendix E: Credit and Publicity Responsibilities

PDF of Regional Map with county breakdown and staff contact information
Right Click the file and choose Save Target As: to download the file.


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